Study Abroad Application Process
Forms for Non-UD Students
Study Abroad Application Process
Program Selection
UD annually offers 100+ Study Abroad programs in over 40 countries, 4 seasons and nearly every academic discipline.
Eligibility
All UD students and students from other institutions are eligible to apply for study abroad. Applicants must have at least a 2.0 GPA at the time of applying in order to be considered, although the minimum GPA required for specific programs may be much higher.
Application Process
After choosing a program, carefully read the brochure page to make sure you understand your costs, deadlines and requirements. Consult with your academic advisor, apply for your passport and begin preparing to finance your study abroad.
International students should also schedule an appointment to meet with their Immigration advisor.
Non-UD students complete the Quick Bio Form to create a record in the UD system. Once you complete the form, please contact the Division of Professional & Continuing Studies at Tel. 302-831-8843 or access-advise@udel.edu to request activation as a CEND student and assistance with creating your UD email credentials. Until you have your UD username & password/PIN, you can’t log into the study abroad application. Your UD username and password/PIN and UD email will be needed during the application process.
Gather the following 5 pieces of information. The on-line application requires biographical and personal information, all of which will be kept confidential.
Upload copy of passport
Copy of unofficial transcript for UD students; Copy of official transcript for non-UD students or current UD course schedule if a first semester freshman at UD.
Health insurance policy name and number;
List of current medications; and
List of judicial infractions from UD, the City of Newark or any other institution.*
* It is your responsibility to honestly disclose your judicial history in your online application and interview. CGPS will conduct a comprehensive judicial review after you have been offered acceptance. Acceptance can be revoked for withholding or misrepresenting your record.
Submit your complete study abroad application well before the program’s application deadline. In addition to the biographical information above, you will be asked to complete short-answer questions and some programs may require additional materials. Carefully read your program’s website for details.
The form takes approximately 30 minutes to complete. Once you submit, your application is considered final. If you have difficulty completing the form, please contact our office for help.
Given that some programs are competitive, UD allows students to apply to a maximum of two programs per term. To do so, search programs, (change link to abroad.udel.edu) log into the database and click the “Apply Now” button on the program page. You will then be asked to then select “Term” and complete the application. Once acceptance decisions are announced, please note that the system will not allow you to apply to more than two programs in one term.
Ask a professor to recommend you before adding their information to the recommendation panel in application requirements. Your recommendation should come from a faculty member (or – for foreign language programs – a foreign language teaching assistant) who is familiar with you and your work. One recommendation is required for all applicants, but you are welcome to ask multiple professors to recommend you. The faculty can access the recommendation before or after you submit the application but you must add them as a recommender before you submit your application. Please inform faculty that the recommender form may go to their spam inbox and to please check. Recommendation(s) must be submitted by the application deadline.
Remember, it is your responsibility to make sure your recommendation has been received by 5 p.m. on your program’s application deadline.
After submitting your application and securing a faculty recommendation, please monitor your email and wait to be contacted for an interview. Some programs conduct interviews on a rolling basis, while others wait until after the application deadline. A few programs choose not to interview their applicants at all. Trust that you will be contacted by the faculty director or program coordinator at the appropriate time.
Come to the interview prepared to discuss why you'd like to participate and what you are expecting from the program.
For our Fall and Spring programs, Study Abroad Coordinators make acceptance decisions based on GPA, recommendations, judicial record and the interview (varies by program). Depending on the site and program, students may be evaluated on language ability, past coursework and major/minor requirements. Study Abroad providers may also require additional interviews to determine eligibility for their individual programs.
For our Winter and Summer programs, individual faculty directors make acceptance decisions. Faculty directors will live and work with the students 24/7 once abroad, and are therefore best suited to select the students for their group.
While each faculty director may determine their own acceptance criteria, GPA, judicial violations, majors, minors and demonstrated interest may be considered. If you have questions about acceptance criteria for a Winter or Summer Session program, please contact the faculty director.
Students can apply to a maximum of two programs per term. Students will be notified of their acceptance decisions of accepted, not accepted, or waitlisted. Students will then need to decide which program they would like to “Commit” to and which one they want to “Decline” ”by the commitment deadline. you are not permitted to commit to two programs in one term and will need to choose.if you are accepted to one program and waitlisted by another, it is recommended that you commit to the program you have been accepted to. Your decision is final.
Questions?
Contact us at (302) 831-2852 or studyabroad@udel.edu to set up an appointment with an advisor.
Once Accepted
Once accepted, you will receive an email from the Center for Global Programs & Services detailing information on your CGPS scholarships (if applicable), program costs and next steps. Students will need to login into the study abroad database to commit or decline (withdrawn:decline) their acceptance offer get started with program-related tasks. CGPS and/or your faculty director will communicate with you about these items. You can also find complete checklists for Winter/Summer Session and Fall/Spring Programs online. You are responsible for completing everything on these checklists.
Withdrawals
Students wishing to withdraw from a program after the commitment deadline must contact studyabroad@udel.edu providing an explanation for doing so and request that a CGPS staff member change their status to Withdrawn. Students are responsible for a $500 withdrawal penalty and all costs that have been spent or committed on your behalf.
Please note that as soon as a student commits to a program, UD will immediately begin making non-refundable payments to program vendors. If those costs exceed the portion of the program fee and/or UD tuition that you have already paid, students will be responsible for paying the difference, up to the cost of the entire program fee and full UD tuition. If students withdraw from the program after commitment and if they were selected for a CGPS scholarship, they will be required to repay their scholarship award in full.
Payments
Upon acceptance to a UD study abroad program, students will have until the commitment deadline to formally commit to your program. At the time of commitment, students agree to pay all costs associated with participation, which include the related Program Fee, Tuition, and other Billable Fees (i.e. course registration, differential fees). The full Billable Total will be posted to your account through UD Student Financial Services and all charges are due by the date given on the UD Billing Timeline.
Students with disabilities
The University of Delaware is committed to diversity and welcomes students with disabilities to participate in international programs. Please read the program descriptions or contact the faculty director about concerns while on a Study Abroad program. Due to varying regulations in different parts of the world, it is important to discuss accommodation requirements before you apply for a program; we cannot always guarantee that the same accommodations available in the United States will be available while you are abroad. If you have a disability related need for a modification or reasonable accommodation while studying abroad, please contact The Office of Disability Support Services located at 325 Academy Street, Suite 161, Perkins Student Center, email: dssoffice@udel.edu, phone: 302-831-4643.
DACA Students
Students who are not U.S. citizens and who are in the U.S. under the auspices of DACA (Deferred Action for Childhood Arrivals) are welcome to apply for, and to participate in, UD travel study programs, both domestically and abroad. DACA students wishing to study abroad must apply for and receive "Advance Parole" from U.S. Citizenship and Immigration Services in order to leave and re-enter the U.S. for educational purposes. However, advance parole does not guarantee subsequent admission into the United States, as the inspecting U.S. immigration official may, at his or her discretion, deny parole at the port-of-entry. In addition, given that the DACA program is not a law, but rather a policy decision of the U.S. federal executive branch which can be amended, discontinued or revoked at any time, we urge students to proceed with caution when deciding to leave the U.S., and to consult first with an immigration attorney before making any commitments to travel. More information about DACA and participation in study abroad can be found on this resource page of the NAFSA Association of International Educators.
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