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Batch Unofficial Transcripts
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Tools & Resources
Batch Unofficial Transcripts
Unofficial Transcripts are intended for internal University of Delaware use only. These are provided for faculty/staff use on a need to know basis. UD staff with the required UDSIS access permission may create a batch file of student transcripts by following the steps below. To generate an Unofficial Transcript for a single student, see Staff: Requesting Unofficial Transcripts.
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Navigation:
- Log into UDSIS
- Click the compass icon in the upper right corner of UDSIS to open the NavBar.
- Click Navigator. This will expand the Navigation menu.
- In the Navigation menu, choose the following: Records and Enrollment > Transcripts > Batch Transcripts > Process Transcripts.
File Generation Process:
If this is your first time generating a batch file of Unofficial Transcripts, you will need to create a new Run Control ID by clicking the Add a New Value tab. The Run Control ID should not include any spaces. If you have already created a Run Control ID for this process, you may use the Find an Existing Value tab to select that existing Run Control ID – using a previous Run Control ID will have the settings, fields, and student population saved from the last time you ran this process.
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- In the Academic Institution menu, choose University of Delaware.
- In the Transcript Type menu, choose Unofficial Transcript.
- In the Process Action menu, choose Request, Generate and Print.
- Check the Override Service Indicator box; leave the Number of Copies field set to default of 1.
- Ensure the Population Selection box is NOT checked.
- Check the Use Student Select box.
- The page should look like the screenshot above once these steps have been completed.
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In the Student Select List section, specify the student ID’s that you would like to include in the batch file. Click the icon next to the ID box to open a pop-up search window if you need to search by name. Click the button to add additional rows. Click the button on a row to delete that row. The Clear List button will remove all ID’s that have been specified. Click the Save button when finished entering ID’s.
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In the Additional Options section, use the Print Sort Option menu to choose the order that the students appear in the batch file: Student ID, Last Name, or Zip/Postal Code.
Do not adjust any other fields in the Additional Options section.
Click the Run button at the top of the page.
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In the Server Name menu, choose PSUNX.
Do not adjust any other fields on this page.
Click the OK button, which will return you to the Process Transcripts screen
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Click the Report Manager link.
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Click the Administration tab.
- The file will be listed in the Report List box as SSR_TSRPT – SSR_TSRPT.pdf. If you do not see this listed, click the Refresh button until you do.
- Click the SSR_TSRPT – SSR_TSRPT.pdf link in the description column. The file will open in a separate pop-up window as a PDF. If you are having trouble, check your pop-up blocker settings, and be sure you have Adobe Reader or a similar program for reading PDF files. The file can be printed or saved from there.
- For information on the structure and features of the Unofficial Transcript, see Reading Unofficial Transcripts
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