Honors Day Awards

The procedures for processing Honors Day Award payments are as follows:

All awards must be charged to account 149200.

For individuals who receive University paychecks:

• Award payments for individuals who receive University paychecks, either semi-monthly or bi-weekly, are to be processed through the Payroll office on a Supplemental Pay webform. These payments will be included in the individual's next regularly scheduled pay.
• The form must clearly indicate that it is an Honors Day Award, and the earnings code should be AWD for faculty or AWH for students.
• Please remember that all awards to individuals who receive University paychecks are subject to tax withholding.
• Please clearly indicate on the Supplemental Pay form whether or not you are "grossing up" the award amount.
• Questions about Supplemental Pay forms or about how to "gross up" award requests to cover taxes should be directed to pr-staff@udel.edu.

Gross-Up Calculator - a calculator for "grossing-up" award amount

Gross-Up Worksheet - a reference guide for "grossing-up" award amount

For individuals who do not receive University paychecks:

• Award payments for individuals who do not receive University paychecks are to be requested through Procurement Services using the UDX N-POP Form.
• If the payee is not Active in UDX, submit a UDX Supplier Request Form and Procurement will invite the Payee to register via UD’s Supplier Portal. A contact name and email is required for the request.
• The above UDX onboarding process applies to all Students and recipients who are non US Citizens. Please note, Procurement assumes all International Student & Scholar Services forms have been completed and approved by ISSS prior to the Procurement process beginning.
• Remember that all awards to Non-US Citizens will have 30% tax withheld.
• Departments wishing to "gross up" their awards to cover taxes may do so by dividing the desired award amount by 0.7 and submitting their request for the resulting higher dollar amount (for example, a $500 award "grosses up" to $714.29). Please clearly indicate whether or not you are "grossing up" the award. U.S. Citizens and Permanent Residents are not grossed up.
• The N-POP request must include a date and clearly indicate that it is an Honors Day Award.
• Please do NOT include social security information.
• Questions should be directed to Procurement procurement@udel.edu.