University of Delaware Office of Development and Alumni Relations Privacy Notice
Introduction
This Privacy Notice applies to the personal information you provide to the University of Delaware Office of Development and Alumni Relations (“we” or “us”) ”) including through websites, applications, services, and domains owned, controlled, operated, or maintained by us. This Privacy Notice explains our practices concerning the collection, use, and maintenance of personal information relating to individuals that have made or may in the future make a philanthropic gift to the University, including alumni, students and their parents, faculty and staff, and others who have an affinity with the University (“donors” or “you”).
Other units at the University may collect and use information about you differently than we do, and we are not responsible for their privacy practices. You should review the privacy notices for those units to understand their collection, usage, and maintenance practices.
This Privacy Notice may also be supplemented by laws applicable to other countries when the personal information relates to individuals located within those countries. For example, the University’s General Data Protection Regulation (“GDPR”) Privacy Notice and the Personal Information Protection Law (“PIPL”) Privacy Notice apply to personal information, as defined therein, of individuals located in (i) the European Economic Area, and (ii) the People’s Republic of China, respectively. The University’s Privacy Statements for these laws are available at https://www.udel.edu/home/legal-notices/privacy-statement/.
Collection of Personal Information from Donors
Information that We Collect
We collect and maintain personal information from and about donors including name, home and work address, phone number, personal and work email address, preferred name, job title, spouse/partner name, parent name(s), biographical and demographic information, philanthropic capacity based on name, address, and publicly available information, payment information, gift history information, and event registration/participation information (including photographs and videos from events). If a donor is an alumnus of the University, we may collect certain additional data from the University’s Office of the Registrar relating to the experience of the student while attending the University (such as student club memberships and degrees awarded).
Information about Minor Children
We do not knowingly collect personal information from individuals under the age of 13. We reserve the right to delete any information identified as having been provided by such persons at our discretion.
How We Use the Information We Collect
We collect and use the information described above to maintain and manage our relationship with you as further described in this Privacy Notice. We use personal information from or about you to support our business functions, to aid in fundraising, marketing, and engagement for the University, and to support the missions of the Office of Development and Alumni Relations. We also use this information to solicit and process donations, to give credit to donors for their gifts, to issue receipts to donors (as required by IRS regulations), to register donors for University-related events, and for legal and regulatory compliance purposes. We may use any information that does not personally identify donors for any purpose, including to aid in marketing, training, and benchmarking/self-evaluation and such information is not subject to this Privacy Notice.
In pursing our legitimate interests of fundraising and engagement for the University, we may use your information to contact you to provide you with University-related information, to inform you about events or programs that may be of interest to you, or to solicit donations. You can notify us at any time indicating that you would not like to be contacted by one or more of the methods listed above. Your preferences will remain effective for a minimum of three years unless a shorter time period is requested or until you change them, whichever occurs first. We may also periodically contact you to invite you to update your preferences.
Our Disclosure of Your Information
We do not sell, rent, or lease your personal information to unrelated third parties, but we may share your personal information with others as described in this Privacy Notice, including:
to other departments within the University for the purposes described in this Privacy Notice;
to University-controlled affiliated corporations for the purposes described in this Privacy Notice;
to the University of Delaware Alumni Association for their engagement and outreach purposes, including donation requests;
to people who provide services to us, such as giving platforms, event registration platforms, mailings and surveys, donation processing, information technology services, data hosting/storage, email marketing, and social media marketing;
to relevant governmental authorities and others to ensure compliance with applicable laws and regulations;
to satisfy any applicable law, regulation, legal process, or enforceable governmental request;
to enforce applicable University policies, including investigation of potential violations of University policies or procedures; and
to detect, prevent, or otherwise address fraud, security, or technical issues, or protect against harm to the rights, property or safety of the University, the University's employees, faculty and staff, students, users or the public as required or permitted by law.
Sharing excludes text messaging originator opt-in data and consent; this information will not be shared with others who are not working on our behalf.
Where Your Information Is Processed
We are based in the United States, but we and our service providers may transfer your personal information to other countries for purposes of processing and/or storage. Where applicable, we will take the appropriate steps to confirm that any such transfer is permitted under the relevant data protection laws. The laws of the United States and other countries governing data protection may not be as comprehensive or as protective as the laws in the country where you live.
Data Retention
We generally retain your personal information for so long as it may be relevant for the purposes identified in this Privacy Notice, unless a longer period of time is required by law or University policy.
Lawful Basis for Processing Your Personal Information
Some laws require us to tell you about the lawful grounds we rely on to collect, use, disclose, and otherwise process your personal information. To the extent those laws apply to us, our lawful basis for processing your personal information is because it furthers our performance, or preparation for performance, of a contract or agreement to accept a donation from you. Where we do not have such a contract or agreement, our lawful basis for processing your personal information is because we have a legitimate educational and operational interest in processing your personal information for the purposes described in this Privacy Notice, namely, to support our business functions, to aid in fundraising, marketing, and engagement for the University, to support the missions of the Office of Development and Alumni Relations and the University, to solicit and process donations, to give credit to donors for their gifts, to issue receipts to donors, to register donors for University-related events, and for legal and regulatory compliance purposes, where that interest is not overridden by your fundamental rights and freedoms.
Your Rights Regarding Your Personal Information
Some laws, including the Delaware Personal Data Privacy Act (“DPDPA”), give you rights regarding your personal data, as defined by those laws. You may have the right to confirm whether we process your personal data and the right to correct inaccuracies or request that we exclude you from advertising we might send to you, if any, based on information we obtain from third party websites or online applications . If you would like to exercise any of your rights regarding your personal information, you should contact us at dar-comm@udel.edu.
Under DPDPA, we are required to respond to authenticated requests regarding personal information subject to it within 45 days unless a 45-day extension is reasonably necessary. We will notify you within the initial 45-day period if an extension is needed. If we decline your request, we will explain the reason, and you may appeal the decision by sending another notice to us at dar-comm@udel.edu. We will respond to your request within 60 days of receipt.
Right to Change Privacy Notice
We reserve the right at any time to modify, alter, or update this Privacy Notice. Please review this policy periodically, and especially before you provide any personal information to us. The Privacy Notice was last updated on January 29, 2025.
Questions & Comments
Send questions or comments to:
Assistant Vice President, Development Services
University of Delaware
Newark, DE 19716 USA
302-831-2104
dar-comm@udel.edu