November 5, 2004

We, the students of color currently matriculate at the University of Delaware do hereby charter the youth and college chapter of the National Association for the Advancement of Colored People (NAACP) to aid in the successful transition of our students into capable knowledgeable citizens.

Articles

I. NAME: The organization shall be known as the National Association for the Advancement of Colored People College Chapter at the University of Delaware

II. OBJECTIVE: As a college chapter of NAACP, we plan to hold informative programs that discuss politics, equal justice within the law, voter empowerment, health, education and opportunities outside the college realm. The NAACP will hold events and invite speakers to touch on issues that affect students upon graduation.

III. AFFILIATION: The NAACP college chapter at the University of Delaware fully recognizes and acknowledges that it is affiliate chapter of the National Association for the Advancement of Colored People, Youth and College division, and the organization will plan activities and adhere to the goals of the National Chapter of the NAACP. Also realizing that dialogue between the two entities is mandatory for continuing the legacy and influence of the NAACP.

IV. QUALIFICATIONS FOR MEMBERSHIP: Members shall be full-time matriculating undergraduate students, who possess national membership with the NAACP

V. NON-DISCIMINATION CLAUSE: NAACP agrees to adhere to all policies and procedures of the University of Delaware and all local, state, and federal laws. As members, students will know the policies and procedures in the official student handbook, and other policies and procedures provided by the University. NAACP is viable, functioning organization, composed of at least six full-time undergraduate students at that does not discriminate on the basis of race, creed, color, gender, age, religion, national origin, veteran, handicap status, or sexual orientation.

VI. DUTIES AND PRIVILEGES: Members of the National Association for the Advancement of Colored People will:

a. Attend at least two meetings/ programs per academic year

b. Any person under the age of 25 and currently enrolled as a student at the University of Delaware of an active unit in accordance with the Board of Directors, by accepting the terms of the Constitution of the National Association for the Advancement of Colored People, and by paying annually, in advance, a fee of at least ten dollars for any fiscal year for any College Chapter member who has not passed his/her eighteenth birthday, fifteen dollars if he/she has not passed his twenty-first birthday, and thirty dollars thereafter. Membership in the College Chapter shall include membership in the National Association

c. Membership can be granted to undergraduate matriculating students of the University of Delaware who are over the age of twenty-five. Members over the age of twenty-five are prohibited from holding or voting for a Youth and College Division office outside of the College Chapter.

d. Members at large: Members of the Association in good standing and a student enrolled at the University of Delaware, where a College Chapter is in existence, may affiliate with the College Chapter and be entitled to vote upon presenting satisfactory evidence of their membership. They shall not be assessed annual membership fees by the College Chapter until the expiration of the annual membership for which they have paid.

VII. ABSENCE POLICY: If any member of the executive committee misses more than two executive meetings or mandatory events, said member will have their performance reviewed by the current President and Advisor

VIII. POLICIES AND PROCEDURES: The President can call a meeting of the executive committee for the review of the officer

a. Remaining officers will determine with a three fourths vote if the said officers should remain in office

b. Executive board will appoint a temporary officers when the current officer relinquish said office

c. At the following general body meeting, candidates shall be chosen and selected to fulfill the new vacate spot

d. General membership shall decide with three-fourths vote the new officer for the executive committee

e. Executive board will hold a meting if any member should be disciplined or removed for issues such as non-payment of dues

IX. OFFICERS:

a. Shall be financial with National Chapter of NAACP

b. Each officer shall hold an office for one academic year

c. All officers must be full time matriculating undergraduate students at the University of Delaware

d. All officers must attend all Executive Meetings

e. PRESIDENT

i. Preside at meeting and act as Chairman of the Executive Committee

ii. Appoint all committees not directly elected by the Council/Chapter or its Executive Committee

iii. Between meeting of the Executive Committee and subject to the approval thereof, to exercise general executive authority on behalf of the Council/Chapter

iv. To perform such other functions and exercise such further duties as may be voted from time to time by the Council/Chapter or its Executive Committee

v. Shall be responsible for the registration of the Registered Student Organization and all required paperwork for the continuation of the organization

vi. Shall receive all information from the Activities and Programs Office from an undisclosed email database

vii. To be represented in the active local Branch Executive Committee

viii. The President shall be ex-officio a member of all committee

ix. Should work with other officers and members of the executive committee to develop a program agenda for the fiscal year

x. Acknowledges he or she is the primary force within the Council/Chapter in establishing a working relationship and communications with the National and Regional Office(s), State Conference, and Adult Branch. Ensuring that these offices receive all reports, including quarterly reports, and reports of elections

xi. Should be familiar with pertinent governing documents including: The Constitution for the Branches of the NAACP (White Book), Constitution for College Chapters of the NAACP (Red Book), Constitution of Youth Councils of the NAACP (Yellow Book), Bylaws for State Conferences of the NAACP, Bylaws for State Youth and College Divisions of NAACP, and the Constitution of the NAACP (Blue Book).

f. VICE PRESIDENT

i. Shall take the place of the President when the latter is absent. Assuming all of the President’s powers, duties and responsibilities

ii. Shall assume chair whenever a motion deals with the President until the motion is disposed

iii. Shall attend all meeting

iv. Shall be responsible for checking the organizations mailbox and dissemination information about other activities offered by the other registered student organization and business promotions

v. Shall receive information from other Registered Student organization and the Activities and Programs Office through the Students-Leaders@udel.edu email database

g. TREASUER

i. Shall be responsible for all group expenditures and revenues

ii. Should also be responsible for requesting funds from allocation board

iii. Will have checks signed by the appropriate administrator and coordinator

iv. Shall work with the Advisor and the President to set up a realistic budget for the each year

v. Shall keep in mind that the budget should include expected revenue from fundraising planned throughout the year as well as expenses such as Fee and Assessments, Convention and Conference travel, Community Service efforts, and Programs

h. SECRETARY

1. Shall keep full and accurate records of the proceedings of the Council/Chapter and of Executive Committee and record the same in minute book

a. The opening of the minutes should contain the name of the unit, the time, the date and place of the meeting, the names or the number of members present and the name of the presiding officer

b. The concluding phrase should be “respectfully submitted,” followed by the Secretary’s signature and title of the office

c. All motions, whether carried or not, and the cote on the motion should be recorded. The names of the makers of the motions and the people who second them should be included

i. A motion should be recorded “Upon motion made by (name of maker of motion), and dully seconded by (name of person who seconds motion), it was voted that (wording of motion)

ii. Record of the vote should include the tally of votes or result of a yeah or nay vote

2. Shall take attendance of those present at group meetings

3. Serves as organizations historian. Taking accurate records of what the committees have done over the academic year

4. Shall maintain a membership list and email database

5. Should include summaries of the reports from committee in the minutes

6. Send promptly list of all memberships received to the National Office; to secure from the Treasurer and forward to the National Office that portion of the fees being to the National Office. It shall be completed in 15 days and membership list should be duplicated. One copy belonging to the Chapter file and one sent to the National Office.

i. WEB MASTER

i. Shall update the web page information

ii. Shall enter information on to the University Events web page

iii. Shall be responsible for the monthly upkeep of the Registered Student Organization web site with approval of the Executive Committee

j. PUBLIC REALTIONS CHAIR:

i. Shall make posters, flyers, brochures or any other form of notice telling the public of events

ii. Shall submit press releases to the appropriate media

iii. Shall send out notice of EXECUTIVE COMMITTEE MEETING, GENERAL BODY MEETINGS, EMERGENCY MEETING, AND CHAPTER EVENTS

k. ELECTIONS:

i. Organization Meeting (New College Chapter): The officers and members of the Executive Committee elected at the organizational meeting shall hold office until their successors are elected and qualify, unless removed for dereliction of duty.

ii. Annual Meeting:

1. Elections will be held at end of spring at this Annual Meeting

2. Elected officers shall hold office for one academic year

3. All due paying full-time undergraduate students shall be entitled to vote at the Annual Meeting and to be elected to office

iii. Thereafter all members who are in good standing by noon of the day of any Annual meeting of the College Chapter shall be entitled and to be elected to office

iv. Election meeting: The College Chapter election of officers meeting and the College Chapter Annual Meeting shall be the same

1. The names of the various candidates for the office shall be clearly announced or posted in a place visible to all present at the election meeting

2. Each candidate should be voted on by secret ballot

3. Secretary will record the votes and report the new members a the following General body meeting

v. Notice of the new officers: The following General meeting the new officers will be announced before majority of chapter members

l. PROCEDURES FOR DISCIPLING/ REMOVING OF OFFICERS

i. College Chapters failing to report: If a college chapter fails to report to the National Office for a period of four consecutive months, the National Board of Directors may declare any or all of the office of the College Chapter vacant and order a new election. Notice of removal shall be sent to the President, Secretary, Treasurer and Advisor of the College Chapter by registered mail at their last addresses on file in the National Office and may be published in the official organ of the National Association. Upon notice, the officers shall perform no official act and shall hold all records and monies of the College Chapter subject to the disposition of the National Office.

ii. Any member who does not pay dues for the Academic year is subject to removal from the NAACP college chapter at the University of Delaware

iii. Any officer in question for removal or discipline shall meet with the current Predsident and Advisor of the College Chapter

iv. The Executive Board will vote an anonymous decision to decide if action and what actions needs to be taken against any officer in question

v. Notification of decision will be announced in following Executive Meeting.

m. RESIGNATIONS

i. Any officers has just cause for abdicating their position give written notice to the President and Advisor of the College Chapter

ii. The departing officer will then be temporary replace by interim officer until proper election during the spring semester

n. OFFICER TRANSITION

i. Officers shall be elected in the spring semester for the academic year

ii. Elections will be help in April of the spring semester

X. MEETINGS

a. NAACP general memebership shall be held every month in the evening

i. All officers must be present at the meeting

ii. A majority of the NAACP members must present at the meeting for proceeding to begin

b. The Executive Officers shall meet twice a month

c. The Executive Officers must meet with the NAACP College Chapter Advisor once a month. The time and place are a discretion of the Executive Officers and the Advisor

d. Meeting shall run in such order

i. Call of order stated by the President

ii. Reading and Approval of the minutes

iii. Statement of Treasurer

iv. Correspondence

v. Reports and their Disposal

vi. Old Business

vii. New Business

viii. Announcements

ix. Program(s)

x. Adjournment

XI. BY-LAWS

a. With the written approval of the National Board of Directors previously obtained, this College Chapter may adopt or amend By-Laws not inconsistent with the National NAACP College Chapter constitution, the Branch Constitution, or the Constitution of the Association

i. Notice in writing is need for a propose amendment

ii. Shall be given to all members at least seven days prior to the meeting at which the same is to be acted upon

iii. The proposed amendment shall be approved at two successive general membership meetings of the College Chapter

b. Amendments: This constitution may be amended by a two-thirds vote by the general membership

XII. PROCEDURES FOR DECISION-MAKING: Motions

a. The person proposing the motion must take the floor

b. Make the motion

c. Second the motion is needed

d. The motion will be stated by the President

e. The general membership will discuss the motion

f. Vote: Majority or Aye or Nay by general members

g. Announce of the Vote by the Secretary

i. Types of Motion allowed

ii. Main motions that bring specific pieces of business to the floor for a vote

iii. Privileged motions are emergency motions of such urgency that they are entitled to immediate consideration

iv. Subsidiary motion are applied to a main motion that alter the motion

v. Incidental motions appear only incidentally out of the business before the assembly such as to appeal or suspend rules

XIII. ESTABLISHMENT OF COMMITTEES

a. The Executive Committee shall have general control of the affairs of the College Chapter subject to the authority of the College Chapter and to the provisions of this Constitution

b. Duties of Executive Committee:

i. The Executive Committee shall render a report to the College Chapter at the regular meetings

ii. AT its first meeting following the Annual Meeting of the College Chapter, to appoint the standing committees and select Faculty Advisor(s)

iii. To appoint special committees from time to time

iv. To fill all vacancies in the College Chapter offices or on committees for the unexpired term.

c. If the Executive Committee deems necessary these standing committee including any other should be established:

i. The standing committees of the College Chapter shall be the committees of Membership, Finance, Press and Publicity, Program and Research, Education, Labor and Industry, Political Action and Veterans affairs, and Health

ii. Finance

1. The Finance Committee which shall consist of the President, Treasurer and at least one other member

2. Shall study the financial needs of the Chapter and shall be responsible for drafting an adequate Annual Budget

3. Shall initiate fund raising projects for special local and national purposes within the scope of the Chapter programs and shall work with other committees

iii. Press and Publicity

1. To secure publicity in the local press for the Chapter

2. To publicize by means of posters, etc, the meetings and activities of the Chapter

3. To promote the sale of the CRISIS and other Association literature

4. It shall be understood that no press releases may be made without the consent of the President of the Chapter

iv. Program and Research

1. To study local and national issues affecting Black youth and other minority groups

2. To recommend certain of these issues for discussion and action by the Chapter

3. To operate a speakers’ bureau for the benefit of the Chapter and for the benefit of organization on the campus and in the community desiring to make use of it

4. To have charge of such entertainment as shall be approved by the Executive Committee

v. Employment and Economic Empowerment:

1. Encourage the development of job readiness training and placement programs for youth and young adults

2. Work to eliminate discriminatory employment practices

3. Study levels of youth and young adults credit debt and creating programs to decrease debt

vi. Political Action

1. To increase registration and voting

2. To encourage and promote voter-education

3. To work for the enactment of municipal, state and federal legislation designed to improve the educational, political and economic status of minority groups

4. Shall be non-partisan and shall not endorse candidates for public office

vii. Juvenile Justice

1. Seek to eliminate discriminatory practices in the Juvenile and Adult Justice systems

2. Research and monitor local and state incarcertation, sentencing, arrest, probation rates of African-American and other youth of color

3. To investigate disproportionate incarceration and sentencing of African-American and other youth of color

4. To investigate living conditions and treatment within youth detention centers

5. To mobilize units to correct abuses where found

viii. Health

1. Work to promote, protect and maintain the health of African Americans

2. To asses the health needs of the community

3. The advocate for equal access to health education, care, treatment, and research for all Americans

4. Sponsors health-related activities such as health forums, fairs, and workshops highlighting issues of importance to people of color

5. Support health initiative of the Association

XIV. SELECTION OF ADVISOR

a. There shall be an Advisor for this Chapter, in accordance with the rules of the college and student government regulations relating thereto

b. Must be full-time employee of the University of Delaware

c. Must be a member of the NAACP

XV. DISBURSAL OF ORGANIZATIONAL ASSETS SHOULD THE GROUP BECOME DEFUNCT: The University of Delaware shall inherit the assets of any Registration Student Organization should the group become defunct

XVI. QUORUM

a. The minimum number of members that must be present at a meeting in order to proceed with Chapter business must no less than 1/3 of the general membership

b. The quorum of the Executive Committee shall be all officers

XVII. RULES FOR RATIFYING THE CONSTITUTION: Requires a 2/3 or simple majority vote of the organization and approval of the Activities and Programs Office