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UD Workforce

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UD WorkForce–time and attendance system

The system is used to collect hours for hourly employees (AFSCME, students and misc wage), record benefited non-exempt employees’ overtime and track/maintain sick and vacation balances for all benefited employees.

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UD WorkForce Recent Updates/Enhancements

  • Introduced WorkForce Terminals for 3472 employees to track their hours
  • Updated 3472 and 439 Shift to use Percentage of Base Rate
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  • Added - Regular Time Away for 3472 to enter hours when they are out of campus
  • Added - Stand By Pay for 3472 as part of the CBA’s new requirements
  • Added - Trigger email to HR Manager when Pending Time Off Request is more than 3 months
  • Updated - Check of Employee’s Base Rate and Override Rate less than Minimum Wage
  • Updated - FLSA Blended Rate calculations for Estimated Gross Pay
  • Fixed - Rounding issue for Overtime Rate
  • Added  - Email Notification if timesheet has Red Exceptions
  • Added - Require Comments when using Rate Override
  • Added - Short Term Disability TOR requires Timekeeper’s Approval for 3472 and 439

 

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The UD WorkForce Team hosted an Open Forum Training Session on Jan. 16 for Managers & Timekeepers. We are pleased to share this recording and a PDF of the presentation as a reference.  

Open Forum for Timekeepers and Managers: https://capture.udel.edu/media/1_842bbk6k/

View our Training Materials >

View our Frequently Asked Questions >

roles


As a UD employee, no matter what your role, whether it be a business officer, HR manager, reporter, supervisor, timekeeper, faculty member, benefited employee, union employee, student or misc. wage employee, UD WorkForce will play an important part of your work day.

Explore your role and what you can expect in the new system.

Employees

  • Manage your Time Off Requests (TORs) within UD WorkForce. The Request for Leave Webform will no longer be available as of Aug. 20, 2020.
  • Gain visibility to your Leave Balances on the UD WorkForce Home Screen and within your Timesheet. The Time Off Balance View will no longer show balances, but will remain available to view historical leave requests.
  • Ability to enter time via your Timesheet or WebClock (whichever applies).
  • Hourly and AFSCME employees will now have the ability to enter comments on their timesheets.

Managers

  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Manager 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to approve Time-Off Requests (TORs) via email.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

Timekeepers

  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Timekeeper 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

Business Officer

  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet on behalf of an employee.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

HR Manager

  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Ability to enter a Time Off Request (TOR) on behalf of an employee.
  • Ability to approve a Time Off Request (TOR).
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

Reporter

  • NEW Role – You Asked, We Listened!
  • Role and Access defined within the HR Supervisor Table.
  • Ability to view time on a timesheet. 
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

For historical reference to the Old Time & Attendance System (UD Time), please email the Payroll Office.

HR

Payroll/HRIS

Connect

550 S. College Ave., Suite 201, Newark, DE 19713   hrhelp@udel.edu Phone 302-831-2171