Reserve a Space
Reserve a Space
Students and departments can reserve spaces in the Wellbeing Center at Warner Hall for meetings, events and collaboration.
Warner Hall offers bright, open, private meeting spaces at no cost to enhance your event experience. We offer six meeting spaces varying in size from six to 34 seats along with basic technology for presentations, lectures and Zoom meetings. We also have an outdoor patio that seats 20. Events hosted in Warner Hall must relate to a wellbeing concept or theme.
Three ways to reserve a space:
- Book a space through 25Live.
- Call 302-831-6644 and ask for assistance.
- Email warner-building-management@udel.edu with the date, time, number of people that are expected and any other details for your event.
Staff are available the day of your event to guide you through the layout of the building and answer your questions. We are here to help make your event a success!
We give priority to Student Wellbeing units to allow them to plan their workshops, therapy groups and other events. They are required to make all their fall semester reservations at the beginning of August.
Reservation requests for the fall should be submitted as soon as possible. Requests are reviewed at the beginning of August before fall semester and January for spring semester. We will accept all requests and process them based on their submission date. You will be notified in early August with details concerning your request. If you have special considerations, please call us at 302-831-6644 or email warner-building-management@udel.edu.
Policies
- Warner Hall is a recovery haven, and therefore is an alcohol-free building at all times.
Reservations
- At this time, all reservable rooms are configured as-is. If rooms need a special configuration, UD Movers must be involved and there are fees associated with their services.
- Cancellations: All groups are required to give 48 hours’ notice for all cancellations, or it will be considered a no-show.
- No-Shows: A no-show cancellation is defined when a room goes unused without prior contact with the Warner Hall Operations Team. Groups will be given one warning for a no-show, via email notification from the Operations Team. If a group has a second no-show, its future reservations will be in jeopardy of cancellation. If a group has a third no-show, all future reservations for the group will be cancelled and the group will need to meet with the Operations Team to make any future reservations. Any cost associated with a no-show will be the responsibility of the group.
Warner Hall Hours of Operation
- Summer Hours (June 3–August 26)
Monday, Tuesday, Thursday and Friday: 8:30 a.m.–5 p.m.
Wednesday: 8:30 a.m.–9 p.m. - Fall Hours (August 27–December 10)
Monday–Thursday: 8:30 a.m.–9 p.m.
Friday, 8:30 a.m.– 5p.m.
Additional fees will be charged for events which extend beyond normal facility hours (summer, winter, and holiday hours vary). To learn more, please contact warner-building-management@udel.edu.
Food, Posting, Candles, Balloons
- Food for meetings/events must be provided by UD Catering when exceeding 30 attendees. Contact the Catering Office at 302-831-2891 to place your order.
- Additional cleaning fees could be incurred for attendees bringing their own food and improperly cleaning up.
- Posting of materials is prohibited on the doors, windows, or walls of University facilities. Easels can be requested for your posting needs.
- Candles and/or open flames are prohibited without the written approval of the University Fire Marshall. Contact O.H.S. at 302-831-6847.
- In accordance with Environmental Health and Safety protocols, the University of Delaware forbids the use of latex balloons within its buildings. Alternatives to latex balloons include Mylar, vinyl, or plastic. Violations of or questions on this subject should be referred to Environmental Health and Safety at 302-831-8475.
- In the event of inclement weather, Warner Hall will follow any University closings and delays. Please visit the University of Delaware home page for weather-related updates.
Private Spaces for Telehealth Appointments
- Students can reserve a private office for telehealth in Warner Hall using 25Live (select Room 105). Students can also call 302-831-6644 or stop by the reception desk on the first floor of Warner Hall during regular business hours.
- Additional individual spaces are available through University Student Centers.
To reserve a room in Warner Hall, you must log into 25Live with your UDID and password. Please read our policies carefully before making a reservation request.
- Using the search tool in 25Live, select “Locations” and type in “Warner Hall” in the search bar.
- Through the “List” function, you can browse the capacities and main features of each room. When you find your desired space, click the hyperlinked room name.
- Using the “Daily” or “Weekly Availability" tabs, you can click into an open time slot and complete the Event Request Form. Be sure to hit the “Save” button to submit your reservation.
When you submit your Request Form, you'll receive an email confirmation to the UDel email address you signed in with.
The staff managing the room you reserved will be copied; you can reply directly to this email if you have any questions or need to cancel your reservation.
Please try to give as much advance notice as possible when canceling your reservation.
Warner Hall’s reservation policies will be included in your confirmation email for your reference.
Available Spaces and Amenities
Spaces Available for Student Wellbeing Staff Only
